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We are currently looking for a
Part Time Evening Receptionist

Job Specifications:


This is a person with energy, self-motivation, high ethical standards, who is compassionate and thorough. Someone who has excellent skills dealing with people. Must have the ability to be organized, prioritize and multi-task in a fast paced workday. We practice the "team player" concept. MUST be available Monday - Friday at 3 pm until closing. Also includes an all day shift on alternating Saturdays. 

Duties & responsibilities include but are not limited to the following.

  • Unlock Employee door upon arrival
  • Get cash drawers from Bookkeepers office
  • Print and pull all appointments for the next day
  • Check to see if all surgery paperwork is in order for incoming surgeries
  • Open all the exam rooms
  • Put down clean floor mats
  • Turn on all computers
  • Spray Feliway towels
  • Retrieve all messages on voice mail and answer appropriately
  • Print lab Log for prior day
  • Cross reference incoming lab results to lab log.
  • Pull all charts for lab work received
  • Record all lab results and distribute to appropriate doctors.
  • 2 receptionists enter Phone room we turn phones over at 8am and answer all incoming phone calls to the hospital.
  • Continue to check in and check out all clients for the day while preparing new appointments that have been added thought the day.
  • Phone room – Takes messages, fills prescriptions, makes appointments, any doctor call backs, Call negative results, Reminders phone calls to all appointments for the next day.
  • Print and collate fold and stuff all vaccination reminders.
  • Get authorization on any prescription refills from doctors.
  • Online pharmacy requests pull and process
  • Notify all staff of emergencies and their estimated time of arrival
  • Set aside exam room or location for any euthanasia
  • Deliver any client messages to doctors
  • Prepare ashes to be dispensed to owners.
  • Dispense medication
  • Count medication
  • Relay questions and answers to clients at desk
  • Give and discuss coupons and rebates
  • Take money at check out
  • Count money at end of day
  • Lock doors
  • Check appointments
  • File all records
  • Empty garbage cans
  • Fill fax paper
  • Clean & dust reception area
  • Turn over phones
  • Vacuum reception area
  • Sweep lobby
  • Pull call backs
  • Turn off all computers
  • Sympathy cards
  • Check any lab work vs charges for Antech
  • Check any fecal tests vs charges
  • Stock cremation area
  • Check and submit Heartgard and Frontline rebates
  • Make sure all prescriptions are accounted for in the Controlled substance log
  • Check Urine test vs charges
  • File inactive and deceased
  • Newsletter
  • Scan and copy any records or fax an email to other facilities
  • Respond to client e-mails
  • Copy brochures/in hospital forms
  • Fax and email records
  • Monitor lost and found book
  • We are full hospital communicators
  • Assess lobby for long waiting clients.
  • Call rx refills into outside pharmacies
  • Make boarding reservations
  • Check vaccinations for boarding
  • Check in and out pets from boarding
  • Make, change and cancel appointments
  • Bring all fecal and urine samples to lab
  • Get stock on food and prepare for client pick up
  • Stock all hw and flea and tick supplies in the reception area
  • Clean any urine or feces in the reception area
  • Assist with DOA pets.
  • Pick up floor mats at night.
  • Client education
  • Record any conversations with clients in record or notepad
  • Attend monthly educational staff meetings

Job Specifications:

  • Education: High School Graduate
  • Experience: No prior experience necessary
  • Skills: Basic typing and computer skills a must
  • Ability to handle multi-line phone system
  • Physical Effort: Standing, bending, lifting and carrying up to 40lbs of pet food are all required in the job. Primary job station is in the reception / scheduling area with frequent travel to other parts of the hospital
  • Hours of work: Minimum of 3 days of week. Monday through Friday from 3:00pm till Closing. Saturdays 7:00am till Closing. Some Holiday Work required. (3pm start time non negotiable.) 
  • Other : Working knowledge of veterinary terms helpful

If you are interested in the above position please apply in person. Or send your resume to the Reception Managers, Emily or Charlene.

Our E-mail address: Reception@burnthillsvethosp.com

US-Mail:  Burnt Hills Veterinary Hospital
             145 Goode Street 
             Burnt Hills, NY 12027

Fax Number 518-399-3370

 Call us at 518-399-5213 to schedule an appointment!

THIS ---->https://burnthillsvethosp.com/employment/receptionist.html

Office Hours

SundayClosedEmergencies Only
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
8:00am 8:00am 8:00am 8:00am 8:00am 8:00am Closed
8:00pm 8:00pm 8:00pm 8:00pm 8:00pm 5:00pm Emergencies Only

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